Cell Phone Etiquette at Work

Have you encountered someone displaying poor cell phone etiquette recently? Perhaps it’s been the loud talker in a small space, the inappropriate talker who shares personal details about his/her life for all to hear, or even the texter who ignores his/her lunch or meeting partner.

July is National Cell Phone Courtesy Month thanks to my friend and colleague Jacqueline Whitmore. Jacqueline shares some important cell phone etiquette tips via video and podcast on her blog. Take a look at these and other timely tips.

Below I’m sharing a few more important do’s and don’ts of cell phone etiquette.

Do:

  • Do avoid checking your cell phone or smart device during a business meeting. Admittedly, the urge to check the time on your phone, leads to checking your emails and text messages, which leads to answering correspondence while sitting in an important meeting with your client of boss.
  • Do notify the presenter before the meeting begins if you’re expecting an urgent call. By doing so, he/she won’t be offended (they still will feel the sting!) if you have to excuse yourself to take a call. Sit in the back so you can exit discreetly.
  • Do turn your cell phone on silent whenever possible before entering a presentation or meeting. The vibrate setting is still disturbing when your phone is on a conference table, in your bag, or on the floor but at least shows you were attempting to show good manners.
  • Do carefully select a discreet ring tone and set your ringer volume on the lowest setting possible. Save the latest Lady Gaga for your personal time.
  • Do remember to include an email signature for all email messages you send/reply to via phone. The email signature that you’ve set up on your computer will likely not carry over. You may also wish to remove the “sent from my iPhone” or similar message that is automatically included at the end of emails you send from your cell phone.

Don’t:

  • Don’t text or email during a business meeting or presentation. If you must email, wait for a scheduled break in the agenda and step outside to send your quick communication.
  • Don’t update social networks during a business meeting. Although Facebook, Twitter, and other networks/apps may be tempting (especially during longer presentations) practice good cell phone etiquette by just saying “no.” Unless you’ve been designated to LIVE tweet from a conference, keep your hands off your cell phone.
  • Don’t bring personal cell phone calls into the office when returning from your lunch break. End the call before you enter the building whenever possible or you’ll risk your colleagues catching the end of an otherwise private conversation.
  • Don’t deck out your cell phone in bling or otherwise tacky skins or cases. Your phone is an extension of your personal brand. Hot pink, diamond-encrusted phone accessories can take away from an otherwise professional appearance. Choose a sleek and understated cover instead.
  • Don’t assume clients or coworkers text. Email or telephone is more professional and appropriate for office communication unless you know for certain that texting is the preferred method of choice.
  • Don’t send out mass text messages or photos to your entire contact list. Not everyone will be interested in your latest vacation photo or the picture of your best friend’s new baby girl.

 

Best,

Signature

Diane Gottsman

Diane Gottsman is a national modern manners and etiquette expert, sought out industry leader, accomplished speaker, Huffington Post blogger, author, and the owner of The Protocol School of Texas, a company specializing in executive leadership and etiquette training. Diane is routinely quoted in national and international media including The New York Times, The BBC, CNN, Bloomberg Business Week, Kiplinger’s, Huffington Post Canada, U.S. News and World Report, and Forbes. Her blog has been named by Forbes as one of “The 100 Best Websites for Women, 2013.” She is a regular guest on two popular morning talk shows, SA Living, NBC, and Good Day Austin, FOX. She has been seen on TODAY with KLG and Hoda, HLN Headline News, and CBS Sunday Morning. Her clients range from university students to Fortune 500 companies and her workshops cover topics ranging from tattoos in the workplace to technology at the dinner table and the proper use of social media.

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