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Diane Gottsman | Leading Etiquette Expert | Modern Manners Authority

Leading Etiquette Expert and Modern Manners Authority Diane Gottsman’s official blog, with Business Etiquette, University Etiquette, Social Media Etiquette, Dining Etiquette and more.

Office Productivity in Five Minutes or Less

15 Dec 2014 By: Diane Gottsman

Business Etiquette Tips on How to Stay Productive in the Office

Clean out and organize your desk once the holiday season is over!

When faced with a few spare minutes of downtime at work, it’s tempting to use this time to take a quick look at your Facebook account or text a friend about dinner plans. But those moments of waiting for a client call or a meeting to start can be precious opportunities to tackle small, but necessary tasks that often get lost in the shuffle of a busy work day. Next time you find yourself with five minutes to spare, check a few of these items off your list and watch your office productivity soar.

  1. Return an email or call you’ve been putting off. You’ll feel better getting it done, and the limited time available will motivate you to be timely and efficient with your message. It is also a truthful exit strategy for letting the person you’ve called know you will have to end the phone call quickly.
  2. Clean out your inbox. With hundreds of emails a day, it’s not long before your inbox is a cluttered mess. It only takes a few minutes to check your spam folder for anything important, delete messages you don’t need and empty the e-trash.
  3. Network through the news. Do a quick scan of business or industry news to see if any clients – or prospects – are mentioned. If you find one, send a quick congratulatory email or hand-written note on company stationery.
  4. Reach out. Reconnect with a client you haven’t heard from in a while. Send an email or write them a note. You might also send a message of gratitude to someone who has helped you recently.
  5. Organize a desk drawer. It will feel as if you have overcome a major hurdle by spending a few minutes sorting out the tangle of pens, pencils, sticky pads, and other items that have accumulated in your drawer.
  6. Eliminate distractions. If your homepage is set to your personal social media, change it to something more productive. A better option is to keep up with the daily news which is a professional skill that is necessary when networking and making conversation with clients.
  7. Restock your supplies. If you are down to your last pen or notepad, or your printer cartridge has been flashing warnings at you for days, it takes only a minute to make a dash to the supply closet. You will feel more efficient when you start your day with fresh ink and new supplies.
  8. Tidy up. How your office looks sends a message to your boss and colleagues about your ability to organize, so make sure you are sending the right message. Taking time to clear off the top of your desk and tame a mounting pile of papers can pay big dividends.
  9. Get a jump on professional development. Do a search of learning opportunities, such as saving online articles to read later, subscribing to a blog that offers motivation or growth-inspiring information, or finding relevant webinars to attend. You can spare a few minutes to invest in yourself.
  10. Take a break. A healthy snack will carry you through the next part of your day. Or, make two cups of herbal tea to strengthen a connection with a colleague. You will return to your desk refreshed and energized.

For more of my helpful tips for the workplace, check out my Huffington Post blog on: Five Career Stalling Mistakes You May Not Know You Are Making.

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Diane Gottsman

Diane Gottsman is a national etiquette expert and modern manners professional, sought out industry leader, television personality, accomplished speaker, Huffington Post blogger, author, and the owner of The Protocol School of Texas, a company specializing in executive leadership and etiquette training. Diane is routinely quoted in national and international media including The New York Times, The BBC, CNN, Bloomberg Business Week, Kiplinger, Huffington Post Canada, U.S. News and World Report, and Forbes. She is the resident etiquette expert for two popular morning talk shows, SA Living and Good Day Austin. She has been seen on The TODAY Show, HLN Headline News, WGN Chicago, and CBS Sunday Morning. Her clients range from university students to Fortune 500 companies and her workshops cover topics ranging from tattoos in the workplace to technology at the dinner table and the proper use of social media.

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Also, the nice thing about interviewing etiquette experts was they all returned my call. Thanks @Debretts @williamhanson Laura @PolishedManners and @DianeGottsman for bringing some clarity to protocol chaos

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Diane Gottsman is a national etiquette expert, sought after industry leader, and owner of The Protocol School of Texas,
a company specializing in executive leadership and business etiquette training.

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