Thank You Note Etiquette After the Job Interview

There are many ways to set yourself apart during a job interview. Careful planning and research are a part of a good review. But the interview is not over when you shake hands to leave. A thoughtful thank you note reminds the interviewer of your attention to every detail and is the final step in the interview process.

Don’t forget to utilize these simple Thank You Note Etiquette After the Job Interview tips:

• Be prompt. The right way to handle the post-interview thank you is to email a short note the same day, and then follow up with a hand-written note within 24 hours. Both should convey the same sentiment, written in a sincere tone with the following key elements:

1. Thank the interviewer for taking the time to meet.
2. Reiterate your interest in the job.
3. Explain succinctly why you are a good fit for the position.

• Be specific. Make a point of mentioning something interesting you learned about the company or the position during the interview. Draw a connection between your experience and the position you are applying for. This is an opportunity to show your interviewer that you were actively engaged and interested in the discussion.

• Proofread multiple times. Double-check to make sure you have your interviewer’s name and the business name both spelled correctly in all references, including the envelope. Never assume there’s only one way to spell any name – always confirm the correct spelling, either on the person’s business card, calling the company receptionist or by checking online. If spelling and grammar aren’t your strengths, enlist a friend who can proof both your email and hand-written note.

• Don’t go overboard. If you find yourself writing more than 6-8 sentences, you are writing too much and need to streamline your thoughts. Another way some job seekers go too far is by sending a gift with, or in lieu of a thank you note. I once received a basket of coffee and treats from an applicant, and it not only felt somewhat desperate but displayed a lack of good judgment. [Tweet “An effective thank you note is simple and concise.”]

• Write legibly. Many of us are simply out of the habit of putting pen to paper. No matter how well you communicate your message it will be wasted if it’s not legible.

• Stay focused. It is another way to help the hiring manager see that you are the best choice for the job. This is not the time to broach last minute questions or salary issues. You will have plenty of time for follow-up questions after you receive a job offer. [Tweet “The thank you note process is all about strengthening the interview connection.”]

• Details matter. Select a good quality writing paper, use a black ink pen and invest in a stamp that doesn’t reflect an outdated holiday season. Use an honorific when addressing the envelope, such as Mr. James Evans or Ms. Pamela Smith. Avoid using “Mrs.” in business correspondence. Be cautious of finger smudges or skipped ink on the inside of the card and the envelope. Every stroke of the pen (and computer key) sends a message!

Good luck with your job search.